Administrative Assistant - Springfield

Full Time
Job Description

We are looking for a multi-tasker with excellent communication skills and an upbeat attitude. You will be assisting management, sales, and any visitors politely and professionally. You must have excellent computer skills and able/willing to learn new software tools. You will be working on a Windows PC daily utilizing the Microsoft and Vista Viewpoint software tools.


  • Answer phone, assist caller and/or route call to the appropriate personnel.
  • Take in and sort daily mail.
  • Type letters and correspondence for staff
  • Help keep office organized and order/maintain office supplies.
  • Place material orders, receive parts, check accuracy with packing list and notify appropriate personnel.
  • Issue Purchase Orders to field personnel.
  • Assisting with project billings monthly.
  • Assisting with customer service calls, creating work orders and tracking.
  • Creating material RMAs, ship and track.
  • Filing.
  • Assist with tracking project milestones.
  • Other Duties as requested.

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Proficient with Desktop PC, Microsoft Office Suite and related software.


  • 401k Plan
  • Medical, dental, and Vision plans offered.
  • Paid Holidays
  • Paid vacation

Education and Experience:

High school diploma or equivalent required. College coursework is preferred.


Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 30 pounds at times when taking in and shipping packages.

Must be able to carry packages up and down stairs.


Please send resume to: and